Generate a daily schedule
The first step to managing your time is to monitor how you are currently using your time and evaluate what you’re doing that could be different. Once you can identify your tasks and activities, you’ll realize that some tasks can be bundled together. For example, if you visit the break room for some coffee in the morning and then visit the break room later for some water, then bundle those two activities together and refill your water bottle and coffee cup during your morning trip. It will eliminate a second trip and allow you more time for other tasks. After identifying your tasks and bundling them, create a daily schedule that allows you to start early. An early start to your day will give you more hours to work with when planning your daily schedule.
Learn to say no
Saying no can be difficult. Especially when you’re in a situation where you’re being pressured into saying yes. However, if said correctly, you can sidestep the situation and prioritize yourself and your tasks. Thus allowing you to manage your time. Time.com has many great suggestions and scenarios that could help you say no.
According to Coaching Positive Performance, learning to focus is “one of the most important time management skills that” one can possess. To develop focus so that you could complete your tasks in a timely manner, one must eliminate any distractions that might be hindering your ability to focus. One way to eliminate distractions is by scheduling your distractions. It might seem counterintuitive, but it works! Whether it’s enjoying “social media, listening to music, [or] going for a coffee,” scheduling a time for those distractions can help you focus. Schedule your distractions after your task. That way you are motivated to finish your task and you can enjoy your distractions. It’s a simple solution that can go a long way.
The Harvard Business Review states that you should set boundaries to avoid overload. It’s easy to overload your schedule and burn out quickly. To avoid overloading your schedule, we recommend sticking to your Calendar and be flexible. Don’t try to do everything at once. Spread your tasks and work diligently to accomplish them without overloading yourself.